Trip profit on a mixed fleet

A mixed fleet is the normal Indian transport company: some trucks on the books, some attached for the lane that is busy this week. The office often runs them as two businesses. The trip does not care which one it is.

One trip, one set of money

Booking, vehicle, driver, bilty, and the e-way bill are the same story. Tolls, fuel, loading, and the advance paid to the driver are chapters of that story. If they land in separate sheets, the trip profit is a guess made on Friday.

• The booking should produce the bilty without a second typing.
• The advance, the expense, and the settlement should point at the trip that caused them.
• An attached vehicle needs a hire amount. An owned vehicle needs its own cost. Both sit on the same screen.

Where the profit disappears

It disappears in the gap between the LR and the voucher. Someone creates the bilty in one place, the e-way bill in another, and the driver settlement in a third. Each one is correct on its own. None of them can say whether the trip made money.

POD is part of the money

A trip that has not closed its proof of delivery is not finished. Freight that cannot be billed, and a balance that cannot be settled, are the same open item. The register that tracks the truck should be the register that tracks the paper.

What does not belong in a product demo

GPS dots and a FASTag file are useful only when they attach to the trip that already has a rate, a driver, and an advance. A map without that record is a picture. The record without the map is still a business. Start with the record.